7 Security Tips to Keep Your Virtual Meetings Private

Virtual meetings are becoming increasingly popular, but it’s important to remember that some security risks are still associated with them. By following a few simple safety precautions, you can help ensure that your meeting is both productive and secure. 

Without the proper safety precautions, virtual meetings can be a security nightmare. Hackers can easily gain access to your meeting if you’re not careful. 

That’s why Pegasus Technologies has put together this list of tips to help you stay safe and secure during your next virtual meeting. Keep reading to learn more about some of the best methods to protect your privacy during virtual meetings.

1. Use a Secure Wi-fi Network

Make sure you and your remote workers have a safe, encrypted connection. That will help protect your data from being accessed by others. Be sure to keep your firmware up-to-date, as this can patch any potential security vulnerabilities.

Another option is to use a VPN. A VPN can protect your privacy in a virtual office meeting by encrypting your traffic and preventing others from seeing your IP address. It ensures that your data is safe from prying eyes and that you can participate in the meeting without worrying about someone spying on your activity.

2. Password-Protect Your Meeting

There are three important reasons to password protect your virtual office meeting: 

  1. Security: Passwords provide an added layer of security for your meeting. It helps ensure that only authorized individuals can join the meeting. 
  2. Privacy: Password protection prevents unauthorized individuals from viewing or recording your meeting. 
  3. Compliance: In some industries, such as financial services, regulations may require password protection for virtual meetings in order to maintain compliance with privacy and data security regulations.

3. Keep Your MeetingID Safe

A MeetingID is a unique identifier that is used to join a virtual meeting. It keeps your privacy safe by ensuring that only people who have the MeetingID can join the meeting. This prevents unauthorized people from joining the meeting and hearing or seeing confidential information.

Even if you have a password-protected meeting room, treat the URL or MeetingID as private information. Instruct team members to safeguard their URL or MeetingID.

4. Use a Waiting Room or Lobby

A waiting room can help to make your virtual meeting more secure by ensuring that all attendees are authenticated and authorized to join the meeting. 

By requiring all participants to enter a waiting room before the meeting begins, you can be sure that only authorized attendees can join the conversation.

5. Require Every Participant to Log In

When you require your team to log in, it’s easier to track who’s who. Keep an eye out for duplicate logins or unknown participants.

6. Remind Attendees if You’re Recording the Meeting

If you’re recording your meeting, inform your attendees for the purposes of consent and safety. Remind them to be 

7. Store Recorded Meetings in an Encrypted Place

There are several ways to store sensitive zoom recordings in an encrypted place. One way is to use a cloud storage service that offers encryption, such as DropBox or iCloud. Another way is to use a password-protected file format, such as .zip or .rar. 

How Can You Secure Your Virtual Meetings?

Pegasus Technologies offers a number of virtual meeting security solutions that will help keep your meeting safe and secure. Our technology experts build you a technology plan to keep your business running at its best. We have offices in Kennett Square, PA, Media, PA, and Wayne, PA to provide better computer support and IT services to you.